How to use Microsoft Flow instead of IFTTT
This is what you need to start using Microsoft Flow.
- Register to get an account on the Microsoft Flow website  Explore Microsoft Flow templates
- Choose a template and modify it according to your needs
Microsoft Flow is a platform for Workflow automation that connects different applications and services to automate tasks. Flow integrates with many existing Microsoft applications and services (Office 365), as well as with other workplace applications to automate tasks to increase your productivity. Flow is Microsoft's response to IFTTT.
In 2016, OnMSFT provided information on how to start with Microsoft Flow and how to create a Microsoft Flow. Since that time, Microsoft Flow has changed significantly. Microsoft and everyday users have added more and more Flows that help increase productivity, automation and efficiency.
Microsoft created Flow to "Create automated workflows between your favorite applications and services to receive notifications, synchronize files, collect data and more." If you have experience working with IFTTT (If This Then That), Microsoft Flow is similar to IFTTT, except that Flows can integrate with more services and handle the specific demands of a corporate-level corporation.
Microsoft Flow is different from IFTTT
Microsoft Flow allows users to create workflows, also known as "flows." The flows are based on trigger events. For example, users can create a flow that downloads replies or replies to an email and then uploads those messages to OneDrive at set intervals. A stream can also download each tweet sent from your business account to an Excel file and save it in OneDrive.
How to use Microsoft Flow
Microsoft Flow is already part of Microsoft 365, Office 365 and Dynamics 365 application suites. If you do not subscribe to any of those Microsoft services, you can still use Microsoft Flow for free; All you need is a web browser and a Microsoft account. Currently, Microsoft Flow supports all versions of Microsoft Edge, as well as other browsers, including Chrome and Safari. Here is a quick video tutorial to give you a better understanding of how Microsoft Flow works.
Microsoft Flow Templates
Many household chores are needed daily. Flow templates help you handle these tasks through Microsoft Flow. It performs them automatically while saving you time in the process.
For example, Flow can automatically notify you in Slack when your boss sends an email to your Gmail account. Flow templates are predefined "flows" for common processes. All flow templates are explained in the vast Microsoft Flow database, which is available to all users.
So, if you think you have a large flow in mind, be sure to check out the large library of existing flow templates, before creating one that may already exist. Although there are many flow templates available, Microsoft frequently adds the most used flow templates created by other users to the list of general templates.
How to create a flow from a template
Creating a Microsoft Flow from a template is easy, as long as you have an account Microsoft Flow If you don't, register to get one here. Once you have a Microsoft Flow account, you can choose any of the Flow templates currently available to get started. Examining the available Flow templates will give you a better idea of how Flows work and how Flows can help you automate your workflow.
Once you decide which Microsoft Flow template you want to use, you may need to modify three things for the Flow:
- Frequency : Specify how often you want the flow to run.
- Content : Type of content of the Flow template.
- Connect : Link the accounts where you want to connect the services.
By creating a flow for a recurring action, you can modify the template to work in your schedule and in your time zone. Email workflows can be changed to activate after hours, holidays or during scheduled vacations.
These are the three main types of workflows that you can create with Microsoft Flow:
- Automated : A Flow designed to run automatically, based on the occurrence of an event, such as an email electronic, edits made to a file or card added to Microsoft Teams.
- Button : A manual flow, which is only executed when a button is clicked.
- Scheduled : A recurring flow, where the frequency of the flow is specified.
In addition to custom workflows, Microsoft supports integration with popular applications to improve interconnectivity. These include Microsoft services, including Office 365 and Dynamics 365. Microsoft Flow also supports integration with popular third-party applications such as Slack, Dropbox, Twitter and more. In addition, Microsoft Flow also enabled other connector protocols, including FTP and RSS, for even more personalized integration.
Currently, Microsoft Flow has three monthly plans. A free monthly plan and two paid. Here is a breakdown of each plan and its cost.
Although Flow Free is free and can create unlimited flows, it is restricted to 750 executions by monthly and 15-minute checks. Flow Plan 1 offers 3-minute checks and 4,500 executions per month for $ 5 per user, per month. Flow Plan 2 offers most services and features at $ 15 per user, per month.
For Office 365 and Dynamics 365 users, they do not need an additional monthly fee to use Microsoft Flow, but they are limited in some features. Your Office 365 and / or Dynamics 365 subscription includes up to 2,000 executions per user per month and a maximum flow rate of 5 minutes.
In addition, the number of flow runs is added to all users covered by Office 365 or Dynamics 365 subscription. If any user exceeds more than the included executions per month per user, they can purchase 50,000 additional executions at an additional cost of $ 40.00 per month. Details of the Microsoft Flow plan on execution and configuration limits can be found here.
Of course, there are more services and features available to paid subscribers. In the latest update of Microsoft Flow, launch of wave 2 of 2019, Microsoft added AI Builder to monitor and automate flows for paid users. Microsoft provides a YouTube video that reviews all the features and services available in the new update.
Further reading: Dynamics 365, IFTTT, Microsoft, Microsoft Flow, Office 365, Productivity Tips, Windows 10