How to enable and use Gmail’s Smart Reply and Smart Compose tools

As part of Gmail's 15th birthday this week, Google has added many productivity and machine learning tools to its email service. (You may also be trying to compensate for the disappearance of your email application from the Inbox, but that is an argument for another day). This week's new additions include a way for Gmail to write subject lines of the email for you and schedule an email to send to you one time later.

Composed of a redesign that was launched last year for desktop computers and earlier this year in the mobile application, it can be a bit confusing to browse some of Gmail's newest features. In this tutorial, we will focus on Gmail autocomplete tools such as Smart Reply and Smart Compose, which are designed to help you save time.

Let a machine help you write emails and subject lines so you can feel a bit unusual, but if you're open to at least trying it yourself, these are the ways to automate your Gmail responses.

Enabling Smart Reply and Smart Compose

To allow Gmail to generate responses and send text messages via email, you must first choose from your settings menu. If you are a regular Gmail user (instead of the Enterprise edition of G Suite), here's what to do:

On the desktop

  • Click on the gear icon on the top right and look for the Configuration page.
  • Scroll down to Smart Reply and Smart Composition and select "On" for either or to enable automated suggestions.
  • You can also allow Gmail auto-learning to customize suggestions based on the way you write your emails. For example, if you greet your colleagues with "Hello, team" instead of "Hello, everyone," you will be automated to what you use most often.

how to enable and use gmails smart reply and smart compose tools

In the Android or iOS application

  • Tap the hamburger icon in the upper left to open the side drawer. If you have several Gmail accounts linked to the application, select the one you want to address.
  • Scroll down to Settings, and touch the Smart Answer and / or Smart Copy check box to activate the mode. (Smart Compose is only offered on Android at this time).

If you use G Suite, you may notice that the option to toggle in Smart Compose is not available. The G Suite administrator must enable this for the organization, so contact the person in charge if you want to test this at work.

Once the settings are activated, your Gmail is set to suggest answers and automatic help. -Finalize sentences according to your writing style.

What it looks like

My colleague Dani has a specific Smart Compose tutorial for writing emails, but basically, he just starts typing, and Gmail will start suggesting words that might fit. the phrase you are writing.

Keep in mind that it will not always be activated with every email you type. Because Gmail needs context, you are likely to find Smart Compose when it responds to an email or if it is starting to receive emails with generic statements like "It's a pleasure to meet you" or "I hope it's okay". Gmail has a suggestion, an opaque set of text will appear next to what you are typing.

In the desktop version of Gmail, you can press the Tab key to accept the suggestion. In the mobile application, if a suggested word or phrase appears, swipe to the right to add it to the email.

What's new for G Suite customers is the possibility that Smart Compose also suggests e-mail issues. Gmail began distributing it to customers on April 4, with a wider release on April 23. To begin using this immediately, your G Suite administrator must allow users to receive an update on the Rapid Release track to test the new feature.


Once enabled, it works the same as the normal Smart Compose. Leave the subject line blank and start typing your email. Once you return to complete the subject, Gmail will offer you a suggestion that you can accept by clicking on the tab in the desktop application or swiping to the right on the mobile device.

Intelligent response for canned responses

Smart response works a little faster than Smart Compose. Instead of suggesting short words or phrases for you, Gmail will offer three answers that could be adapted to the email you received. For example, if you have received an email reminding you of an appointment, Smart Reply can suggest answers such as "Confirmed", "Thank you" or "I can not attend".

By touching these answers the email will not be sent immediately. You can add more text to the suggested response before sending it.

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If you are in an email conversation with several people, keep in mind that responding with a Smart Reply will get everyone to contact everyone in that email. You will have to manually remove the people you do not want in that answer, so it is best to choose only the Smart Reply for the emails you want to send to everyone in the thread.

Should he really use it?

Choosing to let a machine write your emails may seem impersonal, but it is not designed to write all the email for you. Smart writing and intelligent answer work best when you use them to add fill-in sentences or to quickly respond to yes or no emails. In addition, Gmail has improved a lot by suggesting answers that will make sense 90 percent of the time. (In my experience, responses tend to deviate toward affirmative responses, so they may not work better if you are less likely to accept everything).

Also, if you try and find out that you prefer to write your own answers, just go back to Settings and deactivate those functions.

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