How to recover an email in Outlook
Recovering an email in Outlook can save you from many awkward or embarrassing situations. This is how you can do it.
- Go to the Sent Items part of the Outlook application and double-click on the message you wish to retrieve.
- Navigate to the Message tab in the open window with the message.
- Go to the fourth group of options in the top menu bar under Move and choose Retrieve this message.
- Choose to delete the unread copy of the message on the server or replace it with a new message .
- Press OK
Applies to all versions of Windows 10
One of the most embarrassing things in life is to reply to an email and realize that you have responded to everyone or sent something to the recipient who was not destined to see. Fortunately, there is a way to avoid this common problem. With the Outlook application as part of Office 365, you can easily retrieve an email, as long as you are using a Microsoft Exchange account and your IT department has enabled the feature. In this guide, we will show you how to avoid errors and recover emails in Outlook.
Steps to retrieve an email in Outlook
The first step to recover an email in Outlook is to go to Sent Items part of the Outlook application. After that, you can double click on the message you want to retrieve. Then, you must navigate to the Message tab in the window open with the message. You can then go to the fourth group of options in the top menu bar under Move and choose Retrieve this message.
After following the steps above, a new window should have appeared with the option to retrieve a message. From there, you will have two options, which will require you to press OK later. You can delete the unread copy of the message on the server or you can replace it with a new message . It is possible that the recipient has already seen the message, so deleting the unread copy may not always work. However, you can select the option to receive a report on whether the recovery was successful.
Speed is essential here, and you should always remember correctly when you realize your mistake. If all else fails, that is where the second option comes in, which allows you to write an apology message so that the original email (error) does not open.
Other ways to avoid having to remember messages
Remembering messages may not always work, but there are some ways to avoid getting into the situation. First of all, you should always slow down and double check where your emails are going. You can also solve these problems by configuring an Outlook rule to delay emails. This ensures that your messages sent through Outlook will be delayed a certain amount of minutes, which will give you a short period of time to retrieve messages if something goes wrong.
Additional readings: email, Microsoft, Outlook